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#EIF2019 An example of a pre-inspection checklist for a primary school.

I’m sure what you produce will be similar, even if you are a secondary school.

You can find this as a word doc here

**** Primary School 

AN INSPECTOR CALLS…

When the Ofsted Phone Call Comes: Checklist

We only have a few hours to go to showcase our amazing school. Essentially, we need to be ready to showcase all the great things and be able to talk about the things that make **** primary school great. Whilst we should be ‘ever-ready’ to show our school, we do require some preparation ahead of the impending inspection:

Action Responsible Complete
IMMEDIATE/ASAP
Call a staff briefing at earliest opportunity to inform staff – issue staff guidance sheets and key information, e.g. timetable, any lines of enquiry. Fred
Notify parents/carers via text, Twitter & website Office
Notify Governors & Trust CEO/Central Team & any part-time staff

Review & collect class timetables, cancel any cover teaching/PPA (to be rearranged) and brief additional staff where support is required

 Enid
Notify & brief relevant wider staff team, e.g. kitchen staff, peripatetic music teachers, volunteers etc Zephyr
Diary check (inc. cancellation of any non-urgent appts for HT) PA
Arrange and prepare a base room for inspectors (Conference Room) with refreshments (inc. lunch), fob and key access. Donald
Arrange ‘late-locking’ of school and order pizzas for staff working late. Donald
PRIOR TO INSPECTION
CHECKS:

School Walk –

  • Environment check: display, clutter etc
  • Brief Lunchtime Supervisors and check rotas & timetables etc
  • Site Walk – Cleanliness, tidiness & litter
  

 

Enid

Zephyr

Bert
ORGANISATIONAL:

  • Prepare map of school, staff list, relevant network access etc
  • Prepare Governors’ minutes and liaise with HT to arrange timetable for CEOP and Governors to visit
  • Ensure IT team are available on site for day of inspection
 Donald
SAFEGUARDING:

  • Prepare SCR, ensure site risk assessments updated, accident books and staff files as well as Inventory.
  • Ensure training record, safeguarding audit and PREVENT action plan are updated.
  • Final reminders about security (inc. IT) & safety procedures.
 Zephyr
ASSESSMENT:

  • Prepare & collate data summaries, case studies, analysis and any other key documents (Pupil Premium Plan)
 Enid
SCHOOL IMPROVEMENT & CURRICULUM:

  • Prepare & collate any key documents & information related to school improvement, e.g. SEF/SDP/RAP overview
  • Brief SDLs and ensure curriculum overviews & class timetables are up-to-date
  • Ensure Sport Premium Plan is up-to-date and available
  

Fred

 

 

 

Mendelssohn
CHILDREN:

  • Call the children together for an assembly to notify them of the visit and remind them of core values, behaviours and vision.
  • School Council Meeting – what have been our priorities?
  

Team Leaders

 

Zephyr
ECM:

  • Ensure case studies are available and assessment data is prepared.
  • Brief TAs about inspection & ECM meeting about role during visit.
  • Final check of provision map, pupil passports and ECM records.
 Piper
SLT BRIEFING – 4.00pm approx. to discuss:

  • Final check of books
  • Key information to be ready and available
  • Curruculum Overview – what is our story?
  • Key assessment briefing
 SLT
FINANCE & PERSONNEL:

  • Check that employee files are organised and up-to-date
  • Ensure recruitment paperwork is organised and available (inc. those who were declined during selection processes)
  • Prepare overview of budget to date.
  • Office check & briefing – organisation, confidentiality etc
 Donald
OTHER:

  • Ensure exercise books are prepared and available.
  • Staff Well-Being: Ensure they feel calm & prepared.
  • Ensure planning is available (normal planning).
  • Class Information Folders are up-to-date.
 Team Leaders
DURING INSPECTION
Ensure orderly behaviour around school (corridors, playground, dining room) inc. ensuring areas are looked after, e.g. library.
Check for litter, cleanliness and organisation during the day.
Ensure security adherence, e.g. ID badges worn at all times.
Ensure tightness in timetables & time keeping.
Ask inspectors for their ID badge (to confirm they are Ofsted) and issue a GREEN lanyard.
Be visible as much as possible – playground with parents, dining room, breaktimes, lunchtimes etc.
SHINE! Be the stars we know you are – relax and enjoy!

Thank you so much to the headteacher who provided this. Names have not been altered in the slightest *>))

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